Police Information Checks are more than a Canadian criminal record check. Also known as a Police Information Check (PIC), information is searched from three databases and the results will be provided on a Calgary Police Service certificate letter. Disclosure will include Canada-wide Criminal Record History, Vulnerable Sector Search (if required) and Police History; this includes Local Police Information and Alberta Provincial court records.

The Calgary Police Service processes Police Information Checks for employment, volunteer opportunities and other relevant purposes, as well; provides Police Record Check information for persons applying for a record suspension (formerly a Pardon).

Standard processing time will be approximately 2-3 weeks; however, this may vary if a follow-up is required and/or an individual has to attend our Westwinds office.  Upon completion, a letter will be mailed to the applicant with the results from the application.   The Police Information Check Unit will not disclose to a third party - any specific information will be disclosed to the applicant only.  It is the coach's responsibility to forward a scanned copy of the clearance letter, without this letter the coach may be pulled from the bench.

The Calgary Police Service uses three search mechanisms:The Calgary Police Service uses three search mechanisms:

• SENTRY - local records of the applicants involvement with Calgary Police Service
• J.O.I.N. - The Alberta court system (Justice Online Information Network)<
• C.P.I.C. - The Canadian Police Information Centre system and R.C.M.P. National repository in Ottawa.

This Police information check only provides information found at the time of the check, on the above listed systems.  The Calgary Police Service does not guarantee completeness of the information, as we are limited to information available on these systems.

This check does not include information found in any other jurisdiction's local police information system; nor does it include court information from any other provinces, except convictions registered on the National Repository for Canada and information entered onto the Canadian Police Information Centre System.

What Disclosures Are Included?

• Criminal Records - Adult and Youth (includes indictable, dual procedure and summary conviction offences)
• Pending and outstanding charges
• Outstanding warrants for arrest Canada-wide
• Police Files/Information Reports: Relevant occurrences
• Records of not criminally responsible by reasons of Mental
• Disorder pursuant to s.16(1) cc (disclosed if relevant)
• Judicial Orders while in effect: probations, prohibitions, peace bonds and recognizance conditions
• Vulnerable Sector Records (pardoned sex offender)
  • If you will be working or volunteering with vulnerable members of society such as children, the elderly or persons with disabilities, you may need to complete a vulnerable sector (VS) check.  Examples of positions that may require a VS check include teachers, social workers, day-care workers, nurses and children's sports coaches.A VS check is designed to protect vulnerable Canadians from dangerous offenders by uncovering the existence of a criminal record and/or a pardoned sexual offense conviction and is recommended as part of an overall employment or volunteer screening process.  The results of the check can help to determine whether an individual is suitable to work in positions where they will be in close contact with vulnerable people.Getting a Vulnerable Sector CheckA VS check is initiated by the local police in the jurisdiction where you live.  Not all paid or volunteer positions require this type of check, so your prospective employer or organization should tell you what information you need to bring with you for police to start the check.The police will use the Canadian Police Information Centre (CPIC) system as well as their own database to conduct a background search based on your name, gender and date of birth.  If your gender and date of birth match to a pardoned sex offender record, you will be asked to provide fingerprints to confirm your identity.  Be assured that:This is not an accusation of criminality: Prints are used to confirm your identity only
    Your fingerprints will be destroyed after 90 days - when the check is complete.  As with all civil checks, the RCMP does not keep your prints on file and they will not be searched for future purposes
    Fingerprinting for a Vulnerable Sector Check

    If your fingerprints are required for a VS check, the police service can take your prints or may refer you to an RCMP-accredited private fingerprinting company that is able to submit prints electronically.

    Electronic fingerprinting can reduce the wait time required for a VS check from weeks to days.  Many police jurisdictions already have the technology needed to complete the process electronically - so be sure to ask. ~ (CALGARY POLICE SERVICE HAS THE TECHNOLOGY!)

• Absolute Discharge for one year period
• Stay of Proceedings for one year period
• Conditional Discharge for three year period
• Alternative Measures for one year period